Rules/Regulations
Club Constitution
1. NAME
The club is called Pinner Jewish Football Club also to be known as Pinner JFC (the club).
2. OBJECTIVES
The club's objectives shall be the promotion of community participation in healthy recreation in particular by the provision of facilities for the playing of football.
3. STATUS OF RULES
This Constitution along with the Club Rules and the Code of Conduct form a binding agreement between each member with the club.
4. RULES AND REGULATIONS
(a) The club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to membership of the said association. The rules and regulations of the Football Association Limited and any Parent County Football Association along with any League and/or Competition to which the club is affiliated shall be deemed to be incorporated within the Club Rules.
(b) No alteration to the Club Constitution, Club Rules and/or Code of Conduct shall be effective unless made in writing, which the club may amend from time to time, as it deems necessary.
(c) The club will abide by the Football Association's Child Protection Policies and Procedures, Codes of Conduct along with the Equal Opportunities and Anti-Discrimination Policies.
5. CLUB EXECUTIVE COMMITTEE
(a) The Club Executive Committee (the Executive Committee) shall consist of the following Club Officers:-
(i) Club President
(ii) Club Chairman (Chairperson)
(iii) Club Treasurer
(iv) Club Secretary
All of these will be elected at the Annual General Meeting.
(b) Additional appointments will be made as necessary to ensure the smooth running of the club which will include other posts and positions as deemed appropriate where the Club Officers will form the basis of the Executive Committee.
(c) Each Club Officer shall hold their office from the date of appointment until at least the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions as Club Officer at any one time unless in exceptional circumstances as agreed by a majority vote of the Executive Committee.
(d) An outgoing Club Officer may be re-elected and any vacancy, which arises between the Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Executive Committee and approved by a simple voting majority.
(e) The Executive Committee shall be responsible for the management of all of the affairs of the club.
(f) Meetings of the Executive Committee shall be chaired by the Chairperson or in their absence an acceptable committee member. The quorum for the transaction of business of the Executive Committee shall be three.
(g) Decisions of the Executive Committee shall be made by a simple majority of those attending each meeting. The Chairperson of the meeting shall have a casting vote.
(h) Decisions of the Executive Committee at all meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(i) Any member of the Executive Committee may call a meeting by giving not less than seven days notice to all members of the committee.
(j) The Executive Committee shall hold not less than two meetings a year.
(k) Save as provided for in the rules and regulations of the Football Association and the Parent County Football Association to which the club is affiliated, the Executive Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Constitution, the Club Rules and the Code of Conduct.
6. ANNUAL AND SPECIAL GENERAL MEETINGS
(a) An Annual General Meeting (AGM) shall be held no later than the 30th September to:-
(i) give a report of the activities of the club over the previous season
(ii) receive a report of the club finances over the previous season
(iii) elect the officers of the club for the ensuing year
(iv) consider any other business
(b) All current members of the club shall be entitled to attend.
(c) Nominations for the election of Club Officers shall be made in writing by the proposer and seconder, all of whom must be current members (or Parents/Legal Guardians of playing members if below the age of consent) of the club, to the Club Secretary not less than twenty one days before the meeting. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary also not less than twenty one days before the meeting.
(d) A Special General Meeting (SGM) may be called at any time by the Executive Committee
within twenty-one days of the receipt by the Club Secretary of a requisition in writing signed by not less than three members of the committee stating the purposes for which the meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
(e) The Club Secretary shall send to each member at his or her last known address (email being considered sufficient), written notice of the date of a General Meeting together with all of the resolutions to be proposed at least fourteen days before the meeting.
(f) The quorum for a General Meeting shall be three.
(g) The Chairperson, or in their absence a member selected by the Executive Committee, shall take the chair. In all cases, each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the meeting shall have a casting vote.
(h) The Club Secretary, or in their absence a member of the Executive Committee, shall enter Minutes of General Meetings into the Minute Book of the club.
(i) Only members who are over the age of majority may vote and in such an event that they are not entitled, their relevant Parent or Legal Guardian.
7. CLUB TEAMS
The officers of the club shall appoint suitable individuals to be responsible for each of the club's football teams. The appointed individuals shall be responsible for managing the affairs of the team and shall agree to abide by all of the rules of the club.
8. CLUB FINANCES
(a) A bank account shall be maintained in the name of the club (the Club Account). Designated account signatories may consist of the President, the Chairperson, the Treasurer and/or the Club Secretary. All monies payable to the club shall be received by a Executive Committee member and deposited in the Club Account as soon as possible.
(b) The income and assets of the club (the Club Property) shall be applied only in furtherance of the objects of the club.
(c) The Executive Committee shall have the power to authorise the payment of remuneration and/or expenses to any member of the club and/or to any other person or persons for services rendered to the club as it feels appropriate.
(d) The club shall prepare an annual financial statement in such form as shall be published by the Football Association from time to time.
(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Executive Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
(f) The custodians shall be appointed by the club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(g) On their removal or resignation, a custodian shall execute a conveyance in such form as is published by the Football Association from time to time to a newly elected custodian or the existing custodians as directed by the Executive Committee. On the death of a custodian, any Club Property vested in them shall vest automatically in the surviving custodians. If there is only one surviving custodian, a Special General Meeting shall be convened as soon as possible to appoint another custodian.
(h) The custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
9. DISSOLUTION
(a) A resolution to dissolve the club shall only be proposed at a General Meeting and shall be carried by a majority of at least three quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the trustees will remain in office as Charity Trustees and be responsible for winding up the affairs of the club.
(c) The trustees must collect all assets and pay/make provision for all the liabilities of the club.
(d) The trustees must apply any remaining property or money:-
(i) directly towards the objectives
(ii) by transfer to any charity or charities for purposes of the same
(iii) in such other manner as the Charity Commission for England and Wales may approve
(e) The members may pass a resolution before or at the same time as the resolution to dissolve the club specifying the manner in which the trustees are to apply the remaining property or assets and the trustees must comply with the resolution if it is consistent with paragraphs (i) to (iii) inclusive in (d) above.
(f) The net assets of the club shall not be paid to or distributed among the members (except to a member that is itself a charity).
(g) The trustees must notify the Charity Commission promptly that the club has been dissolved. If the trustees are obliged to send the Club Accounts to the Commission for the accounting period, which ended before its dissolution, they must send the final accounts.
10. AMENDMENTS
(a) The club may amend any provision contained in this constitution provided that no amendment is made:-
(i) that would have the effect of making the club cease to be a charity by law
(ii) to alter the objectives if the change would not be within the reasonable contemplation of the members or donors
(iii) to clause 8 without the prior written consent of the Charity Commission
(b) any resolution to amend a provision of this constitution is passed by not less than three quarters of the members present and voting at a General Meeting.
(c) Any provision contained in this constitution may be amended, provided that any such amendment is made by resolution passed by a simple majority of the members present
and voting at a General Meeting.
(d) A copy of any resolution amending this constitution shall be sent to the Charity Commission within twenty-one days of it being passed.
11. CLUB MEMBERSHIP
(a) The members of the club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary, which will include or Parents/Legal Guardians of playing members if below the age of consent.
(b) Any person who wishes to be a playing member must apply on the correct Membership Application Form and deliver it to the club. Election to membership shall be at the sole discretion of the Executive Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.
(c) In the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) The Football Association and Parent County Football Association shall be given access to the Membership Register on demand.
12. MEMBERSHIP CONTRIBUTIONS AND OTHER FEES
(a) A Membership Contribution will be payable by each playing member which shall be determined from time to time by the Executive Committee. Such a Membership Contribution shall be payable on a successful application for membership and annually thereafter by each playing member. Membership Contributions shall not be repayable unless the Executive Committee rule that there are exceptional circumstances.
(b) The Executive Committee shall have the authority to levy further subscriptions from the playing members as are reasonably necessary to fulfill the objects of the club.
13. RESIGNATION AND EXPULSION
(a) A playing member shall cease to be a member of the club if, and from the date on which, he or she gives notice to the Executive Committee of their resignation. Such a member whose Membership Contribution or further subscription is more than three months in arrears shall be deemed to have resigned unless the Executive Committee rule otherwise.
(b) The Executive Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the club for them to remain as such. No appeals procedures shall apply.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.
ANTI DISCRIMINATION POLICY
Pinner Jewish Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by everyone, equally. There is a commitment to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.
Equality of opportunity at Pinner Jewish Football Club means that in all our activities the club will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability. This includes:-
* The advertisement for volunteers
* The selection of candidates for volunteers
* Training course attendances
* External coaching and education activities and awards
* Football development activities
* Selection for teams
* Appointments to honorary positions
Pinner Jewish Football Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
EQUAL OPPORTUNITIES POLICY
Pinner Jewish Football Club is committed to a policy of equal treatment of all members and requires everyone of whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.
All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:-
* Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others
* Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others
* Imposing on individual's requirements, which are in effect more onerous on that individual than they are on others
* Victimisation of an individual
* Harassment of an individual, by virtue of discrimination
* Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. In all the club's recruitment, selection, promotion and training processes, as well as disciplinary issues, matters based on merit, experience, skills and temperament are considered as objectively as possible
* Any member found guilty of discrimination will be instructed to desist forthwith and any members offending will be dealt with under the disciplinary procedure
* The club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members who request it.
GOALPOST SAFETY GUIDELINES
The Football Association, along with the Department for Culture, Media and Sport, The Health and Safety Executive and The British Standards Institution (BSI) draw the club's attention to the following guidelines for the safe use of goalposts.
1. Goalposts of any size (including those which are portable and not installed permanently at a pitch or practice field) must always be anchored securely to the ground
2. Portable goalposts must be secured by the use of chain anchors or appropriate anchor weights to prevent them from toppling forward
3. Under no circumstances should children or adults be allowed to climb, swing on or play with the structures of the goalposts
4. Regular inspections should be carried out to check that they are kept properly maintained
5. Portable goalposts should not be left in place after use. They should be dismantled and removed to a place of secure storage
6. Nets should only be secured by plastic hooks or tape and not by metal cup hooks. Any metal cup hooks should be removed and replaced. New goalposts should not be purchased if they include metal cup hooks, which cannot be replaced
7. Goalposts which are 'home made' or which have been altered from their original size or construction should not be used
8. Follow manufacturer's guidelines in assembling goalposts
Before use:-
* ensure each goal is anchored securely in its place
* exert a significant downward force on the cross bar
* exert a significant backward force on both upright posts
* exert a significant forward force on both upright posts
These must be repeated until it is established that the structure is secure. If not, alternative goals/pitches must be used.
CLUB COMPLAINTS PROCEDURE
In the event that any member feels that he or she has suffered discrimination in any way, or that the club policies, Club Constitution, Club Rules or Code of Conduct have been broken should follow the procedures below.
1. They should report the matter to the Club Secretary or another member of the Executive Committee. The report should include:-
i. Details of what, when, and where the occurrence took place
ii. Any witness statement and names
iii. Names of any others who have been treated in a similar way
iv. Details of any former complaints made about the incident, date, when and to who made
v. A preference for a solution to the incident
2. The Executive Committee will sit for any hearings that are requested and will have the power to:-
i. Warn as to future conduct
ii. Suspend from membership
iii. Remove from membership any person found to have been in breach of the club's policies,
Club Constitution, Club Rules or Code of Conduct